(1) The construction entrepreneur, supplier, service provider or consultant shall set out at
least the following matters in a running bill, any other bill or invoice to be presented by him or her for payment pursuant to this Rule:
(a) Date of the bill or invoice,
(b) Name, address of the supplier, construction entrepreneur, service provider or consultant,
(c) Procurement contract,
(d) Details of the goods or services supplied or measurement, size, quantity and price of the construction work completed,
(e) Conditions of shipment and payment,
(f) Necessary documents to be submitted along with the bill or invoice as per the procurement contract,
(g) In the case of procurement of goods, the bill or invoice is to be accompanied by shipping or other required documents in the format prescribed by the public entity, in accordance with the instructions provided in the procurement order, letter of acceptance of bid or procurement contract, and
(h) His or her contact address.
(2) Upon receipt of the bill or invoice pursuant to sub-rule (1), the public entity shall examine whether the bill or invoice conforms to the provisions referred to in the procurement contract, and if it fails to so conform, the entity shall forthwith give information thereof to the concerned supplier, construction entrepreneur, service provider or consultant.